Global Privacy Policy for TAIYO YUDEN Group Companies

Taiyo Yuden Group Companies (which means the companies listed in the Global Network page of our website; the same applies hereinafter; “Taiyo Yuden Group Companies,” “we,” or “our”) process the personal data of our customers and other similar business partners (including officers, employees, and the like of customers and other similar business partners if the customer or trading partner is an entity; and including potential business partners and persons who access our websites; the same applies hereinafter) of and people who apply for employment to Taiyo Yuden Group Companies (unless specified otherwise, collectively, “Data Subject” or “you”) as follows.

Taiyo Yuden Group Companies may individually establish their own privacy policies. In this case, if this Global Privacy Policy for Taiyo Yuden Group Companies (this “Global Privacy Policy”) conflicts with the individual privacy policies, then the individual privacy policies will prevail to the extent that such conflict exists.

Taiyo Yuden Group Companies process the following personal data (in respect of this Article, personal data includes personal information prescribed in Japan’s Act on the Protection of Personal Information).

（1）Personal data of customers and other similar business partners

• Name, address, name and location of company, department, type of occupation, title, telephone number, e-mail address, fax number, facial photograph, and any other information stated on the Data Subject’s business card
• Sales negotiation histories and information regarding details of transactions (including details of products and services to which you subscribed, details of sales negotiations, and details of inquiries and estimates)
• Cookies; IP addresses; provider information; terminal information; web browser information; user activities (time of day when the website was visited, session length, frequency, transitions, traffic sources, clicks in the website, and scrolling in the website); attributes (such as age, gender, interest categories and affinity categories); for more information about interest categories and affinity categories, see here (About Demographics and Interests - Analytics Help (google.com))
• Any other personal data required for the purposes set out in “2.” of this Global Privacy Policy (we will separately notify the Data Subject of the category of the personal data if it is required under applicable laws)

（2）Personal data of people who apply for employment to Taiyo Yuden Group Companies

• Name, address, educational background, employment history, facial photograph, reason for application, and other information stated in the application and screening documents for employment procedures (including those prepared by electronic or magnetic methods) or provided as supplementary material to those documents
• Cookies; IP addresses; provider information; terminal information; web browser information; user activities (time of day when the website was visited, session length, frequency, transitions, traffic sources, clicks in the website, and scrolling in the website); attributes (such as age, gender, interest categories and affinity categories; for more information about interest categories and affinity categories, see here (About Demographics and Interests - Analytics Help (google.com))
• Any other personal data required for the purposes set out in “2.” of this Global Privacy Policy (we will separately notify the Data Subject of the category of the personal data if it is required under applicable laws)

Taiyo Yuden Group Companies process personal data (in respect of this Article, personal data includes personal information prescribed in Japan’s Act on the Protection of Personal Information) for the following purposes and other purposes permitted by applicable laws and regulations. In addition, Taiyo Yuden Group Companies may de-identify or aggregate your personal data.

（1）Personal data of customers and other similar business partners

• To introduce and sell products and services to customers
• To execute contracts with customers and to confirm the details of the products and services to which they subscribed and provide those products and services
• To request customers to respond to various questionnaires
• To respond to various inquiries, feedback, and requests
• To execute contracts with contractors (such as suppliers and service providers) and for communications regarding sales negotiations and arrangements and for placing orders and various communications with business partners
• To confirm the existence, status, and the like of invoices and payment of usage fees for products and services with customers and other similar business partners
• To upgrade and improve existing products, services, and promotional activities and to develop new products and services (including upgrading, improvement, and development based on questionnaire surveys, market research, analysis of customer trends, and other such necessary analysis)
• To use the Data Subject’s personal data for the smooth operation and improvement of the services provided in our websites such as by analyzing your information that we obtain when you access our websites
• For reporting, notifying, cooperating, and performing various procedures (including various notifications and procedures for international transportation) in respect to public agencies, various industrial associations, and the like
• For audits, operation of whistleblowing systems, and other measures to prevent and respond to unjust acts
• To perform obligations or exercise rights under applicable laws
• For “6. Sharing of personal data” below

（2）Personal data of people who apply for employment to Taiyo Yuden Group Companies

• For hiring and recruitment activities of Taiyo Yuden Group Companies and hiring and screening of persons who apply for employment
• To use the Data Subject’s personal data for the smooth operation and improvement of the services provided in our websites such as by analyzing your information that we obtain when you access our websites
• For reporting, notifying, cooperating, and performing various procedures in respect to public agencies, various industrial associations, and the like
• For audits, operation of whistleblowing systems, and other measures to prevent and respond to unjust acts
• To perform obligations or exercise rights under applicable laws
• For communicating any other matters
• For “6. Sharing of personal data” below

Taiyo Yuden Group Companies process your personal data in accordance with the legal bases prescribed in applicable data protection regulations (such as the consent of the Data Subject, performing contractual obligations, legitimate interests, and compliance with laws and regulations).

The provision of personal data may be requisite for various reasons, such as being a statutory or contractual requirement or being a necessary condition for entering into a contract. The specific details are as follows.

• Provision of information such as cookies that are strictly required for the use of Taiyo Yuden Group Companies’ websites and user activities which are obtained by them, IP addresses, and the type of web browser is a necessary condition to use our websites. If you do not provide this information, you might not be permitted to use our websites.
• Furthermore, if you do not provide your personal data despite it being a necessary condition, Taiyo Yuden Group Companies might not be able to provide you with products, services, and the like of Taiyo Yuden Group Companies (including our websites). If you do not provide personal data required by Taiyo Yuden Group Companies for employment applications, you may not be able to apply for employment at, or be considered for any hiring or screening conducted by Taiyo Yuden Group Companies.

In order to decide the appropriate retention period for personal data, Taiyo Yuden Group Companies consider the following: the volume, nature, and confidentiality of the personal data; the potential risk of damage caused by unauthorized use or disclosure of the personal data; the purposes for which Taiyo Yuden Group Companies process the personal data, and whether Taiyo Yuden Group Companies can achieve those purposes by other means; and applicable legal requirements. If your personal data collected by Taiyo Yuden Group Companies becomes no longer necessary, Taiyo Yuden Group Companies will delete or anonymize your personal data, or if such measures are impracticable (for example, if your personal data has been stored in back-up archives), we will retain your personal data safely until its deletion becomes practicable and ensure that any new processing will not be conducted with respect to your personal data.

Taiyo Yuden Group Companies obtain your personal data directly from you (including in cases where personal data is obtained automatically). However, we may obtain your personal data indirectly from a third party other than you in the following cases.

Taiyo Yuden Group Companies may share with a third party the personal data stated in “1. Categories of personal data subject to processing” above in the following cases:

Taiyo Yuden Group Companies may transfer personal data to the following countries and regions, and other countries and regions to which transfer of personal data is required to fulfil the purpose stated in “2. Purpose of processing” above.

Upon transferring personal data to any of the countries and regions listed above, Taiyo Yuden Group Companies take appropriate protection measures required by the personal data protection laws of that country or region.

In order to prevent the loss, destruction, falsification, leaking, or the like of personal data, Taiyo Yuden Group Companies will take necessary and appropriate measures such as countermeasures against unauthorized access and computer viruses. We will also exercise necessary and appropriate supervision over our employees, contractors, and the like to protect personal data.

Cookies and other technologies are used on the websites of Taiyo Yuden Group Companies. A cookie is a technology used to identify the browser used to browse a website. If you prefer to avoid the use of cookies, you may refuse cookies for the website in question, or change the settings in your internet browser so that cookies are rejected, deleted, or deactivated.

○ Regarding the use of Google Analytics

Taiyo Yuden Group Companies may use Google Analytics for analytics and marketing purposes.

With Google Analytics, user information is collected using cookies, etc. For more information about how Google Analytics collects and uses data when you use our websites, please visit www.google.com/policies/privacy/partners.

To opt out of Google Analytics, please visit tools.google.com/dlpage/gaoptout.

Taiyo Yuden Group Companies respect the rights you hold under the applicable personal data protection laws of each country and region. For example, as far as the applicable personal data protection regulations of each country and region grant, you may have right to access; right to rectification; right to erasure; right to restriction of processing; right to objection to processing; right to withdraw your consent (it may be granted if you have given your consent regarding certain types of processing activities; however, your withdrawal of consent does not affect the lawfulness of processing conducted based on your consent before its withdrawal.); right to data portability; and right to not be subject to automated decision-making and so on. Japan’s Act on the Protection of Personal Information grants the right to request the following in relation to retained personal data (meaning retained personal data prescribed in Article 16, paragraph 4 of the Japan’s Act on the Protection of Personal Information): notification of the purpose of use; disclosure; correction, addition, or deletion of content; suspension of use, erasure, or suspension of third-party provision; and disclosure of records of third-party provision (meaning third-party provision prescribed in Article 37, paragraph 2 of the Japan’s Act on the Protection of Personal Information).

If you wish to exercise your rights granted under the personal data protection laws of the country in question, please contact us using the contact details stated in “11. Contact details” below.

For questions and inquiries regarding this Global Privacy Policy, please contact us using the contact details below:
Taiyo Yuden Co., Ltd.

Personal Information Management Office, General Affairs Department
Please contact us here for inquiries.

In the event that any of the Taiyo Yuden Group Companies amend this Global Privacy Policy, they may amend all or part of, or make any additions to, this Global Privacy Policy by publishing such amendment or addition on our websites, sending an e-mail to that effect to our customers, or giving notice by any other method that Taiyo Yuden Group Companies deem appropriate (subject to applicable laws and regulations, if any). In such cases, the amended version of this Global Privacy Policy will apply from the earlier of the date on which you use a product or service of Taiyo Yuden Group Companies or access our websites for the first time after receiving such notice, or the date stated in such notice. If there are any other necessary procedures under applicable personal data protection laws, we will undertake such procedures.

Effective Date: April 1, 2023
Last updated: April 1, 2023
TAIYO YUDEN CO., LTD.